Tuesday, August 23, 2011

Procure to Pay

http://www50.sap.com/businessmaps/3E2D2915149F48889859F93E3E46C7A8.htm



Business Scenario


Key Performance Indicators
  • Raw Material & WIP Inventory Turnover (Quantity)

  • Source Cycle Time

  • Supplier Quality Engineering Costs as a % of Material Acquisition Costs

  • Partner Opportunities
  • Partner Opportunities in Pharmaceuticals

  • See also
  • SAP NetWeaver Benefits

  • SRM


  • Procure to Pay is the process of obtaining and managing all raw materials needed for manufacturing. This cycle starts with the source selection, auditing followed by procurement of goods and services. The contracts with the suppliers are managed and can also include supplier managed inventories or direct inventory visibility. It also comprises direct procurement requirements through conversion from demands to purchase orders and confirmation of goods receipt. The incoming materials are then inspected and posted into inventory as part of managing the warehouse. The last activity in this cycle is payment of the suppliers which consists of receiving, entering and checking vendor's invoice for correctness.

    Business Goals & Objectives


    Lowering Working Capital
    Lower work-in-process inventory
    Reducing Operating Costs & Increasing Efficiency
    Improve procurement processes
    Integrate processes across divisions and functions



    Processes

    Sourcing & PlanningSAP Component or Feature Available
    Improving the product quality and lower the costs for material acquisition by qualifying a supplier is mandatory for companies in a regulated environment. A supplier qualification that is compliant to regulatory requirements (e.g. 21CFR Part211) includes the inspection of incoming goods, an audit of the vendor and contractual agreements about product quality and financial conditions. These preconditions enable a pharmaceutical manufacturer to plan the procurement of the demands that results out of an MRP run or manually created purchase requisitions.
    SAP Component or Feature Available Supplier Qualification
    SAP Component or Feature Available Procurement Planning
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    Supplier CollaborationSAP Component or Feature Available
    Supplier collaboration provides a cost-effective way for companies to improve replenishment cycles and quality of materials delivered by a trusted supplier. Order collaboration capabilities provide suppliers and buyers with a streamlined order management system, a user friendly interface and comprehensive search options. The collaboration with suppliers can be extended to a vendor managed inventory, where the manufacturer grants authorization to manage his inventory.
    SAP Component or Feature Available Design Collaboration
    SAP Component or Feature Available Inventory Collaboration
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    ProcurementSAP Component or Feature Available
    Improving procurement processes and integrate them across divisions will lower the costs of procured good and the work-in-process inventory. The procurement process consists of the administrative functions, such as contract management and the creation of purchase requisitions. Requisitions have to be converted to purchase orders or delivery schedules for a scheduling agreement and the fulfillment of the documents after electronic transfer to business partners has be to monitored.. After successful delivery of the purchased goods, the follow-up operational tasks such as supplier payment, warranty issues have to be performed.
    SAP Component or Feature Available Contract Management
    SAP Component or Feature Available Purchase Requisitions
    SAP Component or Feature Available Purchase Orders
    SAP Component or Feature Available Accounts Payable
    SAP Component or Feature Available Supplier Payment
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    Receiving and InspectionSAP Component or Feature Available
    Deliveries to the Pharmaceutical companies are subjected to stringent quality procedures to improve the product quality. Warehouse personnel receive the goods, followed by incoming inspection by quality control. The inspection costs can be reduced by use of quality certificates send by qualified suppliers. The stock is moved to quarantine inventory and after the lot disposition they are moved to the appropriate warehouse location. The integration of warehousing and quality control will the operating costs.
    SAP Component or Feature Available Receive Materials
    SAP Component or Feature Available Material Inspection
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    Inventory ManagementSAP Component or Feature Available
    The inventory management comprises control of the stock transfers within the warehouse or intercompany distribution centers, display correct quality status and the accuracy of the physical inventory. Stock status has an impact on production scheduling i.e. a not released material lot must not be used or reserved for production. Automated warehousing and reduction in inventory carrying cost are key strategic goals pursued by the Pharmaceutical companies.
    SAP Component or Feature Available Inventory Control
    SAP Component or Feature Available Stock Transfers
    SAP Component or Feature Available Physical Inventory
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    ReportingSAP Component or Feature Available
    The reporting provides accurate real time visibility into the inventory and status of the purchasing documents during various stages of procurement. Proactive monitoring enables a correct supplier scorecard by accessing historical data about the reliance on the delivery schedule and the quality of the delivered materials. The reporting enable pharmaceutical companies to focus on suppliers with a reliable product quality and low supplier lead time.
    SAP Component or Feature Available Inventory Visibility
    SAP Component or Feature Available Supplier Scorecard
    SAP Component or Feature Available Proactive Monitoring
    To fully utilize this functionality, the following products should be evaluated
  • SAP ERP

  • SAP Extended Procurement for Life Sciences

  • SAP Extended Sourcing for Life Sciences

  •  
    SAP Product Available Partner Product Available SAP Product Available with Future Releases Partner Product Available with Future Releases Future Focus

    Order to Cash

    http://help.sap.com/bp_bblibrary/500/html/W40_EN_DE.htm

    Order to Cash

    Purpose

     

    The SAP Best Practices scenario for Order to Cash supports the entire process chain for a typical sales process with a customer. The business process encompasses all steps from creating an order, and optionally, based on a quotation, creation of a delivery, to the billing procedure. During the sales order generation a credit check for the customer is executed and subsequent handling of blocked sales documents is demonstrated. An availability check is done followed by product allocation. Product allocations represent an ordered allocation of production for certain periods, so that a partial quantity can be delivered if not enough stock is available for further orders. Additionally, Service Charges are entered manually in the sales order, depending on the quantity of goods ordered. In delivery processing the delivery is created, the goods are picked, kitted, packed, shipped and the goods issue is posted. In the billing process that follows, an invoice is created and released to financial accounting. To complete the process, the customer payment is posted to clear the accounts receivable.
    This scenario also includes additional presales support activities in addition to sales order processing, delivery, billing and payment. The process begins with a sales inquiry captured in a sales activity document in sales support. The inquiry results in a sale and the process shows how the initial sales activity can be linked to a sales document that is created in the subsequent order processing. At the time of order creation, dynamic product proposals, material substitutions, free goods and material exclusions are demonstrated. At delivery processing the delivery is created, then picked, and goods issue is posted. In the billing process that follows, an invoice is created and released to financial accounting. Incoming payments are documented in payment processing and then posted in financials.



    Process Flow

    • Sales Quotation
    • Standard Order
    • Shipping
    • Delivery
    • Picking
    • Posting Goods Issue
    • Warehouse Picking Execution
    • Packing
    • Posting Goods Issue
    • Billing
    • Payment of Customer